MAJOR GRANT PROGRAM
The Florida Sports
Foundation, (Foundation), Grant Programs are designed to assist communities and
host organizations in attracting sports events, which will generate significant
out-of-state economic impact for the state of Florida. The Foundation’s Board of Directors awards
grants on a quarterly basis, and places emphasis on out-of-state economic
impact, return on investment, community support and image value to the
state. Events that will be considered
for grant funding include amateur events, collegiate events, or professional
all-star games and championships, or other categories approved by the
Foundation’s Board of Directors. If you
are an event holder, please contact an approved Foundation partner or sports
commission in the area in which you desire to hold your event. If you need assistance in locating a partner,
please contact the Foundation.
Grant program operates through its Sports Industry Partnership program, which
encompasses all regions of the state of Florida.
Events will not be
considered, unless approval is granted before the application process, for any
of the Foundation’s Grant Programs if the event also receives funding from the
state of Florida, its agency or state private partner, for the purpose of
economic development or economic impact.
All events considered for grant funding are required to meet the
criteria as indicated within these Policies & Procedures.
Policies & Procedures
GRANT IMPACT, SUPPORT & BIDDING:
event must generate more than $500,000 in out-of-state economic impact and
at least 600 out-of-state bed nights in order to be considered for
events that generate over $5 million in out-of-state economic impact, as
well as at least 4,000 out-of-state bed nights, the applicant may be
required to give a presentation to the Foundation Board of Directors at a regularly
scheduled Board meeting. Please
contact the Foundation for a meeting schedule. Presentations should
include a subject matter expert and an industry partner representative to
discuss local economic impact.
- The event
must generate at least 80% of the applicant’s estimated impact to receive
the full award. If the impact is
less than the estimate, but still exceeds the $500,000 threshold, the
final payment will be pro-rated based on percentage of impact. Natural Disasters and other incidents
that may affect the impact generated by the event will be considered on a
applicant is required to list local community financial support in an
amount double the grant request. Local community support is defined as a
monetary contribution funded by an entity of local government and/or by a
Foundation Industry Partner/Regional Sports Commission in good standing.
events by a bid remains the standard; however created or contracted events
may be eligible. Applications should include information on the
possibility of multi-year guarantees that the event will remain in Florida
from the Rights Holder.
shall be provided as reimbursement for approved actual expenditures upon
completion of the event.
funds granted will be subject to audit by the State of Florida Office of
the Auditor General, Chief Financial Officer and Office of the Chief
Inspector General and the Grantor’s independent auditor. By submitting an application, the
applicant agrees to retain and maintain all records in connection with the
event for a period of seven (7) years.
APPLICATION FOR FUNDING:
Foundation Sports Industry Partner in good standing must fill out an
application, which is found and submitted on the Foundation’s Grants
section of the Foundation’s website at www.flasports.com.
must be submitted using the Foundation’s current online application form.
Mailed or emailed applications and supporting documents will not be
expenses must be detailed on the application: The applicant must provide a
marketing/promotions plan, and must provide a detailed event budget.
- Applications would include efforts
to promote and further the Foundation mission and the State of Florida
through the granted event.
- The event must have the potential
to bring out-of-town visitors that use commercial lodging establishments
in the state of Florida.
- The Foundation emphasizes the
importance of tracking the number of overnight out-of-state visitors attending
the event. Documentation must be provided and must include tracking backup
for attendees or teams and hotel room nights. Room block reports from hotels are the
preferred method of reporting room data. This information will be used to
help track the number of visitors attending the event. Furthermore, this information helps
determine the growth of a particular event. Subsequently, an event’s
growth can impact the future funding level of the grant awarded to the organization. If your event uses an advanced
registration procedure, utilize the attached Visitor Tracking Form to
gather the requested information.
Each participant/group should sign his or her name, hotel in which
they are residing, number of rooms secured, number of days, and the number
of guests staying in each room. If another method is used, please obtain
- Grant applications will be
reviewed on a quarterly basis, and applications are due no later than 5
p.m. on the deadlines listed below.
If the deadline falls on a weekend, then the applications are due
no later than 5 p.m. on the Friday before
the deadline. No applications will
be accepted beyond the deadline except in the case of extreme
- July 10 –These events
must be held after October 1st
of the same year.
- October 10 –These
events must be held after January 1st
of the following year.
- January 10 –These
events must be held after April 1st
of the same year.
- April 10 –These
events must be held after July 1st
of the same year.
* Events with a short booking window
that will be held prior to the dates listed above will be considered on a
applications are automatically submitted, via the website application
form, to the Foundation for review. The applicant will receive a
confirmation notice of submission.
applications received for the quarter will be reviewed and compiled for
the Foundation Grant Committee review for award recommendations to the
Board of Directors at the next meeting.
Upon final approval
by the Board of Directors, the Foundation will notify all applicants by mail,
within one week following the Foundation Board Meeting. Approved Grantees will receive two copies of
the Foundation’s Grant Agreement along with their notification, which need to
be signed and returned to the Foundation.
Applicants are asked not to contact members of the Grant Committee or
Board of Directors.
GRANTED EVENT REQUIREMENTS:
following requirements must be met prior
to the event:
- The Grantee
must return two signed copies of the executed Grant Agreement. (After signed by
the Foundation, one will be returned for your records.)
- The Grantee
must provide proof of insurance, which lists Florida Sports Foundation as
additional insured, with a minimum liability of $1,000,000 per occurrence.
- The Grantee must agree to include the Foundation logo on program advertisement:
in printed materials, appropriate event signage, website and other event
related media. All materials developed
for the event must be submitted to the Foundation for approval, and include a
link the Foundation website.
applicable, the Grantee will include a Foundation Benefit Agreement for the
applicable, the Grantee will agree to market and sell our Specialty License
Plates, including, but not limited to, ads placed in programs and allowing the
DMV FLOW Mobile at the site of the event.
- The Foundation
grant contract will contain other various requirements not listed herein and is
subject to change per legislative session.
- The Grantee
shall notify the Foundation immediately if the event is canceled, postponed or
following requirements must be met in
order to disburse funds:
- The Grantee
will expend funds in accordance with allowable expense items as indicated below
and within the Grant Agreement.
marketing & programming
advertising & media buys
& technical expenses; officials
- Site fees,
venue rentals, costs (contract help)
- Rentals, insurance,
rights fees, bid fees, sanction fees, non-monetary awards
- General and
renovating and/or remodeling
- Debts incurred
prior to the grant
- Programs which
- Hospitality or
social functions including meals or banquets
- The Grantee
will be reimbursed for proven payment of invoices that meet the allowables.
Proof of payment includes:
- A copy of the invoice billed to the Grantee.
- Canceled Grantee checks, (front & back),
and dated within the grant period, except for pre-paid bid fees; or proof of
electronic funds transfers.
- Inter-governmental transfers, dated within the
grant period, and which details the payment number, payee, the event date,
and/or the invoice.
- Grantee will
provide proof the Florida Sports Foundation logo and banner was displayed,
inserted into program advertising, and included in any public service
announcements and social media.
- If the Grantee
agreed to provide television spots for the event contingent per the grant
award, then a schedule of the airtime should be included.
following requirements must be met after
- With the
exception of June events, the Grantee will complete an accounting of the event’s
financial activity within 90 days after the completion of the event and provide
documentation evidencing the direct impact of the event by completing and
submitting a Post Event Report form. Documentation must include tracking backup
for attendees or teams and hotel room nights. The Post Event Report form can be
found and submitted on the Foundation’s Grants section of the Foundation’s
website at www.flasports.com. All June events post event reports must be
completed by September 1st.
- If sales and
marketing of license plates took place at the event, grantee will provide data
on number of tags sold.
After the Foundation
receives all of the Grant Agreement requirements and reviews the Post Event
Report, the grant funds will be forwarded to the Grantee.
Thank you for submitting your grant application to
the Florida Sports Foundation. Staff will review all grants and present them to
the Grant Committee on the first Tuesday of the month following the grant
deadline. The full Board will approve or deny the grants at each quarterly
Within seven (7) days following the Florida Sports
Foundation Board of Directors Meeting. You will receive notification of the
Board’s decision. If approved, you will receive two (2) contracts for your
Please contact staff, if you have any questions:
Charlotte Cowen, Director of Administrative
Affairs at firstname.lastname@example.org or email@example.com or at 850-922-8805
Michelle Roque, Finance & Grant Coordinator at firstname.lastname@example.org or at 850-298-6637
The following is a checklist of items you will
need to complete in order to receive funding:
and sign both contracts and return to FSF
sure a certificate of insurance naming Florida Sports Foundation is in place
and a copy is sent to FSF at least 15 days prior to the event
post event report is required within 90 days of the event for disbursement and
and back copies of cancelled checks from grantee to the third party for
invoice supporting charges paid above
of exposure for FSF/photos of banners
night tracking back up for attendees or teams and hotel room nights
July 10, October 10, January 10 & April 10
1st Tuesday of the month following the grant deadline
Board meeting in the same quarter as the grant deadline
2 copies of grant contracts go out within 7 days following Board meeting
Contracts Signed & Returned
Grantee signs and returns both copies of contracts prior to event
Insurance Certificate Provided
Certificate received by FSF at least 15 days prior to event
Post Event Report
PER Received per grant policies timeline with required documentation
Click here to download a copy of the policies and procedures for your records.